Supply Chain & Procurement Manager

Within our entity Lesaffre Kenya, you are responsible for Supply Chain & procurement activities in compliance with the local legislation, the Lesaffre Group guidelines and the MEA (Middle East & Africa) Region Sales strategy.

You will actively participate in optimizing logistics flows (internal/external) in term of time and costs. You manage all activities related to the supply, reception, conversion/processing and logistics of raw materials, packaging and finished products, warehousing, including the clients’ deliveries (local and exports), the coordination and collaboration with suppliers and transport companies.

You oversee the supply chain team with two direct reports.

Key responsibilities

 Purchasing: 

You deploy Lesaffre Kenya Purchasing Strategy aligned with Group & Regional Strategy. You are responsible of all categories of purchase including energy, raw materials, packaging, transport, services, investments & spare parts.

• Making the yearly procurement plan for the top 10 materials in coordination with Regional Purchasing department.
• Responsible of all the “Source to Contract” and “Procure to Pay” Process.
• Carrying out evaluation processes for new supplier.
• Conducting supplier research for the purchase request until negotiating prices and submission of the supplier selected for approval
• Communicating with suppliers to secure price quotations, technical specifications and relevant details 
• Sending relevant order form, contract, protocol progress form, etc. to the selected supplier until approval of the final contract
• Carrying out the necessary follow-up and controls to ensure that orders are met on time and with the desired quality.
• Supporting supplier audits carried out by the quality unit
• Ensuring that all required documents are delivered to the accounting team on time 
• Identifying potential savings in all purchasing categories
• Coordinating with the departments involved the technical aspects of supplier approval, especially in the aspects of food safety, safety at work, traceability etc.
• Maintaining the suppliers database

Supply Chain :

• Consolidating and following up the safety stock levels, reviewing out of stock situations or shortage of supply issues and recommending mitigating actions
• Conducting root cause analysis for supply chain issues/variances and defining corrective action plans 
• Providing recommendations to improve OTIF and inventory.
• Supporting demand planning monthly meetings with the general manager 
• Bridging communication with Banks and insurance companies to process import of any item
• Processing invoices and obtaining all custom documents.
• Ensuring that goods loading and transportation are properly managed
• Following up documents are distributed to relevant government agencies on time
• Liaising with shipping agents in line with necessity and global tender scope
• Identifying potential savings in raw materials, storage, shipping and logistics
• Quarterly reviewing of routes to optimize costs and better serve customers
• Follow the whole clearance process with customs and related authorities.

Warehousing :

• Reconciling the supplier goods received notes to our purchase orders 
• Evaluating stock levels and warehouse occupancy levels
• Coordinating monthly stock counts of all inventories